Porcia
Use Case

Stop paying for tools your team stopped using.

Porcia maps available SaaS spend signals against available usage context — so you can review what to cut, what to keep, and when to renegotiate.

Start free trialSee how it works

The problem

SaaS purchasing has been decentralized for years. Finance doesn't own it. IT doesn't fully control it. Individual teams buy what they need, expense it, and move on. The result is a fragmented picture of what's actually being spent — spread across credit cards, invoices in inboxes, and finance systems that are always a quarter behind.

License counts drift upward and rarely come back down. A tool bought during a hiring surge still has all those seats active a year later. Renewals auto-process because nobody had a reminder set. Duplicates emerge when two teams independently buy tools that do the same thing. Across a typical company, around a quarter of SaaS spend goes to tools nobody actively uses.

The information you need to review this already exists in connected workspace email, your SSO provider, and available usage logs. It just isn't being brought together.

How Porcia solves it

Spend visibility from connected signals

Porcia combines spend signals from connected workspace email, invoices, and SSO to create a consolidated view of available software costs. Coverage depends on the sources you connect.

Unused seats flagged for review

Where connected usage signals show inactivity, Porcia compares available activity data with license counts and flags seats for review.

Renewal signals surfaced early

Porcia identifies renewal dates in connected workspace email and other available sources, then surfaces them for review ahead of a potential renewal.

Duplicate tool detection

Porcia identifies when connected signals suggest multiple teams are paying for tools that do similar work. Consolidation opportunities become easier to review.

What your spend visibility panel looks like

app.porcia.org/dashboard/spend

Spend Visibility

Monthly SaaS spend across your org

$1,120 wasted/mo

$6,240

Total/month

36

Unused seats

3

Renewals due

S

Salesforce

CRM

$1,840/mo

5 unused (42%)

A

Atlassian

Dev Tools

$960/mo

4 unused (17%)

Z

Zoom

Communications

$720/mo

22 unused (55%)

N

Notion

Productivity

$480/mo

3 unused (10%)

M

Miro

Collaboration

$360/mo

11 unused (73%)

Common questions

When Google Workspace or Microsoft 365 is connected with the required authorization, Porcia analyzes available vendor email signals such as invoices, receipts, and renewal confirmations. You don't need to connect payment methods, and coverage depends on the sources you connect.
Yes. Porcia can surface renewal signals ahead of a potential renewal, along with available usage data for that tool. You can enter the negotiation with evidence rather than relying on estimates.
If those tools appear in connected workspace email as receipts, account confirmations, or vendor notifications, Porcia may surface them. Coverage depends on the sources you connect.
Where connected sources provide login or activity data, Porcia can flag a seat for review when there has been no activity within your configured threshold.
Where directory and access data are available, Porcia can link spend signals to users and teams so you can review spend visibility by group.

Explore more use cases

Shadow IT →Shadow AI →Identity Governance →Compliance →
View all use cases